How do I search available inventory for multiple podcasts?

Searching for available ad inventory for groups of podcasts is easier than ever with PRX's Collection Availability Search tool.

To ensure your search for available inventory is accurate and error free - please ensure the following prerequisites are in place:

• • You have a PRX account that has access to Dovetail Inventory
  • You are assigned to a group account that has been delegated access to previously created collections
  • You have created a Collection of podcasts in Dovetail Inventory

Step 1 - Navigate into Dovetail Inventory and select Reports from the top menu.

Step 2 - Next, select the “Look up Collection Availability” button

Step 3 - Set the time frame you'd like to view available inventory for.

The default is the next whole month, but this can be adjusted as needed.

Step 4 - Select a podcast collection and zone(s) you’d like to preview inventory for.

If you would like to add additional podcasts to the selected collection, or create an impromptu collection of podcasts - select them via the series dropdown menu now.

Step 5 - Add any display or filtering options you'd like to use to refine your search now.

Step 6 - Select Calculate, and watch as the availability appears before your very eyes!

Our color coding system gives a quick visual of inventory levels.

Step 7 - Download a .CSV copy of your collection report or copy to clipboard for easy transferring to other spreadsheets to share with others!

Things to Keep in Mind

• Collection Availability reports DO NOT update in real time, and may not reflect all recent changes to inventory or allocations since the latest data refresh. 
• All required variables must be entered to see results! The calculate button will only appear once the minimum requirements are met.
• When you select a Zone from the drop-down menu you are selecting an entire Ad Section that reflects a grouping of consecutive ad Zones into a single block. (Example: by selecting Preroll you are seeing results for both the Preroll1 and Preroll2 ad zones in the inventory column)
• The Forecasted Inventory column displays the total available inventory for the entire ad section selected. Any results under the Per Sponsor Available column reflects the availability per our best practice of one ad per sponsor - per download.
• Search results have no impact on current campaigns or flights for any given series, so change your selections as needed to see different results.

Useful terms mentioned in this article